News

From finding to managing to thanking volunteers there’s much to get right!  CNL has compiled some key resources from trusted nonprofit expert sources.  We hope you find effective strategies and ideas for addressing challenges wherever your organization is in the quest for the all-important volunteer and volunteer program.

Whether you are starting from the beginning or looking to confirm you and your organization’s volunteer program is on the right track, these 3 resources/articles will provide content and tools to help:

National Council of Nonprofits – All About Volunteers

Points of Light – Starting a Volunteer Program

Free Management Library – Developing and Managing Volunteer Programs

Recruiting Resources
Recruiting volunteers means asking people to work in your organization without pay. You can recruit them formally (asking them to fill out application forms, offering them a job title, etc.) or informally (by asking your sister to help build an agency float, for instance), or anything in between.  Best Practice dictates that a more formal process will get you better results for your efforts.  These articles touch on the many facets of finding the right people

Community Tool Box – Recruiting Volunteers

A Volunteer Communications Strategy: 13 Steps to Driving Recruitment, Engagement and Leadership (Case Study)

Bringing on Highly Skilled Volunteers
There are likely skilled professionals – specialists in accounting, information technology, human resources and more – in our community ready to volunteer at your nonprofit, but are you ready to receive them? The Skills-Based Service Engagement Tool, which takes about 10 minutes to use, can help your nonprofit determine how prepared it is to engage skills-based volunteers.

Another good tool is the website readinessroadmap.org – there are resources to help your organization determine if skilled volunteer recruitment is right for you and how to engage.

Managing Resources
For many nonprofit organizations, volunteer help is vital. However, engaging volunteers in an organized way can be tough.

This Hands On Volunteer Management Guidebook can help.

The guide outlines various strategies for organizing a strong volunteer structure, from recruiting and scheduling volunteers to retaining and recognizing their efforts. Paired with questions to consider and activities to help map out goals, the Volunteer Management Guidebook provides resources you can adapt to meet your local program needs.

A solid corps of volunteer leaders can make a big difference in helping your nonprofit achieve its mission. Here are 2 resources that can assist in that process: Points of Light’s Volunteers as Leaders guidebook is designed to help your organization establish the processes needed to develop a strong volunteer leader program.

Once your organization has a program in place, feedback from volunteers can be key to growth and success. The Organizational Assessment for Volunteer Leaders, created by Points of Light, provides a thorough questionnaire to help extract important responses about how your project is running, from a volunteer perspective.

Gratitude & Recognition
An Attitude of Gratitude, as the saying goes, is crucial to retaining those committed folks you worked so hard to find and train.  Check out this Volunteer Appreciation Guide from Wild Apricot.

Some Helpful Blogs

• The HandsOn Network blog posts fun volunteer tips and tricks to get engaged in all kinds of volunteer projects.
• The generationOn blog features great youth volunteer stories and ways to involve families in volunteering.

And lastly, there are many ways to recognize the value of volunteer work. We all know in our hearts, the value of those that give of their time and talents and what that can mean to our organizations.  But for nonprofits, we often need to calculate the monetary worth of volunteer duties, which varies. The below tools can assist when needed.

Independent Sectors’ Value of Volunteer Time post – this adjusts annually so make sure to check back.

Points of Light – Volunteer Economic Impact Calculator

The number of Americans volunteering has declined over the past 15 years, but our volunteers are giving more of their time. The Chronicle of Philanthropy reported on a University of Maryland study of Volunteering (11/2018) that “The share of American volunteering has been on the decline for 15 years, hitting a low of 24.9 percent in 2015, the most recent year studied. Those who do volunteer are giving more of their time. Community organizations received records highs in total volunteer hours served.”

Although we don’t have data on numbers of Nevada County volunteers or their hours, we know intuitively how important our volunteers are to our success.  But are we doing enough to recruit, train, motivate, support and celebrate our volunteers?  How often do our board members (volunteers themselves!) talk about volunteer support?

An informal survey of 20 Nevada County volunteers varying in ages from 38-88 yielded some interesting findings about these individuals, chief of which is that they are a modest group; no one in the survey was willing to go on record with their perception data.

Several respondents wrote about the importance of good governance in nonprofit organizations. Good governance enhances “confidence” in voluntary and nonprofit organizations and increases public participation in them  – which is especially important as governments at all levels are able to do less in enhancing community social, cultural and environmental life.  Our survey consisted of the following:

What benefits do our Nevada County volunteers reap from their volunteer work?

HelpGuide.org (Harvard Medical School Newsletter) identified the following perceived benefits of volunteering.  The Nevada County sample was asked to order them by their perceived importance as a benefit of volunteering. (10= highest priority 1=lowest)  The numbers listed are an average of the responses from the sample.

1. Brings fun and fulfillment to my life: Rating – 9.4
2. Affords me new friends and contacts: Rating – 7.2
3. Increases my social and relationship skills: Rating – 6.2
4. Helps me stay physically healthy: Rating – 6.3
5. Increases my self-confidence: Rating – 6
6. Provides career experiences: Rating – 4.25
7. Teaches me valuable job skills: Rating – 5
8. Combats depression: Rating – 2.3

On what basis do a sample of Nevada County volunteers select an organization to support with their time/resources?  

Nevada County respondents were also asked “As a volunteer in one or more organizations, how did you find the right organizational “fit” for you? (10= highest priority 1=lowest)

All respondents gave scores of 8, 9 or 10 to the following responses about choice of volunteer organizations based on “fit”.

1. Issue I care about
2. Makes the community a better place
3. Helps me meet new people
4. Makes me feel better as a person

Four of the respondents reported organizational selection as a volunteer because:

5. Taps into my current knowledge and skills
6. Helps me build new knowledge and skills

How do our CNL nonprofits support their volunteers?

A couple of examples serve as vignettes for CNL Members’ organizational work with volunteers.

The Friendship Club (TFC) has about 230 volunteers in their database, of which 150 are considered “active”, meaning they have volunteered one or more times a year. Volunteers for TFC are screened and selected for specific skillsets based upon the tasks they will be asked to assume with the clients. TFC staff pre-assess prospective volunteers to ensure that the volunteer is a ‘good fit’ for the tasks each will be assigned. In the course of an ongoing relationship with a volunteer, TFC offers one-on-one coaching that serves not only as an encouragement for the volunteer to continue with TFC, but the coaching also helps the volunteer grow in her/his role.

Cindy, the TFC Community Engagement Manager, was asked what insights she has about working with volunteers. She said:  “It should be very visible to your volunteers that whoever is overseeing the volunteers (whether that is a volunteer manager or another coordinator) is experienced in every task they assign to the new volunteers. The supervisor or coordinator should work along-side volunteers to incentivize quality results.”

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Julie Hardin, Executive Director of InConcert Sierra, also responded to our inquiry about using volunteers– demonstrating a real commitment to CNL, given the kind of work InConcert Sierra is doing in December!

InConcert Sierra has about 184 volunteers, who are recruited primarily through surveys. The organization has an annual volunteer orientation and conducts training of volunteers as needed throughout the year.

Julie said: “Volunteers are our lifeline; we couldn’t do what we do without their assistance.  We try to treat them as staff would want to be treated. We recommend that any organization using volunteers, check in with the volunteers to be sure they feel fulfilled in their position, as well as fulfilling the needs of the volunteer position.  Lastly, we can’t thank them enough!”

Both organizations were asked about board conversation about volunteer work.

The Friendship Club does not have a standing board item regarding Volunteer work, but considers volunteer contributions in all discussions of TFC’s mission. Cindy was quick add that: “Many of The Friendship Club Board members are also active volunteers. We are blessed to have such an actively engaged team of Board Members who are always willing to work along-side volunteers, staff and girls.”

Julie Hardin at InConcert Sierra was also asked: How often does your board talk about work with volunteers?  She reported: “The board talks about volunteers frequently, but as our board is more of a fundraising board, they don’t work much with the volunteers.  As Executive Director, I talk with the board members about thanking the volunteers and making them feel welcome and useful.  I also talk to the board about NOT telling volunteers what to do.  If there is an issue with a volunteer, seek the volunteer coordinator, or me. They are not to instruct or discipline volunteers (or staff for that matter!)”

One great resource that many nonprofits use for organizing volunteer work and tasks is  signup.com/  Check it out the next time you need to set up jobs for your folks – there is a free version as wells as premium upgrades available.